Privacy Notice and GDPR

Harper Evans Recruitment Ltd provides recruitment services to companies and jobseekers. We process personal data (including special categories of personal data) so that we can provide these services – in doing so, we act as a data controller.

As a job seeker you may give your personal details to us directly, such as on an application or registration form or via our website, or we may collect them from another source such as a job board.

We must have a legal basis for processing your personal data. For the purposes of providing, you with work-finding services and for information relating to roles relevant to you.  We will only use your personal data in accordance with this privacy statement.

As a company or client, we collect your data to enable us to introduce ourselves to you and to ensure that the contractual arrangements between us can be properly implemented in order for the relationship to run smoothly.

We will comply with current data protection laws at all times.

Collection and use of personal data

1. Purpose of processing and legal basis

    

   We will collect your personal data (which may include special categories of personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, your CV, logging telephone conversations, assessing your suitability for job opportunities, updating our databases, putting you forward for job opportunities, recording interviews and sending additional information to you to help with your job search.

    

   As a client we will collect personal data such as contact details, including email addresses and telephone numbers.

    

   If you have opted-in, we may also send you marketing information and news via email/text.  You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us.

    

   On some occasions we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

    

   We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:

    

   • Your consent
   • Where we have a legitimate interest
   • To comply with a legal obligation that we have
   • To fulfil a contractual obligation that we have with you

      

      

2. Legitimate interest

This is where we have a legitimate reason to process your data provided it is acceptable and does not go against what you would reasonably expect from us. Where we have relied on a legitimate interest to process your personal data, our legitimate interests is/are as follows:

• Providing recruitment services to you and our clients;
• Managing our database and keeping jobseeker records up to date;
• Contacting you to seek your consent where we need it;

   

  c.  Statutory/contractual requirement

   

  We have certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003 and immigration legislation).  Our clients may require us to check this personal data.  If you do not give us the personal data, we need to collect in order to comply with our statutory requirements, we may not be able to continue to provide work-finding services to you.

   

  d. Recipient/s of data

   

  We will process your personal data and/or sensitive personal data with the following recipients:

• Our clients or companies (who we may introduce you to)
• Your former employers who we may seek references from
• Other recruitment agencies in the supply chain
• Third party auditors who are assessing the compliance and processes of the business to ensure its adherence to all relevant legislation
• Our CRM provider
• Our insurers and legal advisors

Overseas transfers

We will not transfer the information you provide to us to countries outside the UK and/or the European Economic Area (‘EEA’) for the purposes of providing you with a job-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein

Data retention

We will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep job-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. We will keep your details for a maximum of three years after we have assisted you in securing new employment.

Where we have obtained your consent to process your personal and sensitive data, we will do so in line with our retention policy. Upon expiry of that period, we will seek further consent from you. Where consent is not granted, we will cease to process your personal and sensitive data.

Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data we process on you;
• The right of access to the personal data we process on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right to be forgotten
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Where you have consented to the processing your personal data and sensitive personal data, you have the right to withdraw that consent at any time by The Director at Harper Evans Recruitment, Monks Brook House, 13-17 Hursley Road, Chandler’s Ford, SO53 2FW. Tel: 02380 173566.

Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.

There may be circumstances where we will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.

If you believe that any of your data that we process is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

Automated decision marking or profiling

We do not undertake automated decision making or profiling. We do use our CRM to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision-making process.

Cookies

Yes, our websites do use cookies as outlined below

Introduction

We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our websites. By using our websites you are agreeing to this policy and consent to our use of cookies in accordance with the terms of this policy.

What are cookies?

As is common practice with almost all interactive websites sites use cookies. Cookies are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored however this will downgrade or 'break' certain elements of the site’s functionality.

How we use cookies

We use cookies for a variety of reasons detailed below. Unfortunately, in most cases there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.

Disabling cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will disable certain functionality and features of this site. Therefore it is recommended that you do not disable cookies.

The cookies we set

If you create an account with us then we will use cookies for the management of the signup process and general administration. These cookies will usually be deleted when you log out however in some cases they may remain afterwards to remember your site preferences when logged out.

We use cookies when you are logged in so that we can remember this fact. This prevents you from having to log in every single time you visit a new page. These cookies are typically removed or cleared when you log out to ensure that you can only access restricted features and areas when logged in.

This site offers e-commerce or payment facilities and some cookies are essential to ensure that your order is remembered between pages so that we can process it properly and minimise the chances of duplicate payments.

When you submit data through a form such as those found on contact pages or comment forms, cookies may be set to remember your user details for future correspondence.

Third party cookies

In some special cases we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.

This site uses Google Analytics which is one of the most widespread and trusted analytics solutions on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.

For more information on Google Analytics cookies, see the official Google Analytics page.

From time to time we test new features and make subtle changes to the way that the site is delivered. When we are still testing new features these cookies may be used to ensure that you receive a consistent experience whilst on the site whilst ensuring we understand which optimisations our users appreciate the most.

As we sell products it's important for us to understand statistics about how many of the visitors to our site actually make a purchase and as such this is the kind of data that these cookies will track. This is important to you as it means that we can accurately make business predictions that allow us to monitor our advertising and product costs to ensure the best possible price.

In some cases we may provide you with custom content based on what you tell us about yourself either directly or indirectly by linking a social media account. These types of cookies simply allow us to provide you with content that we feel may be of interest to you.

What ‘cookies’ does our website use?

Links to external websites

Our website blogs may contain links to other external websites. Please be aware that we are not responsible for the privacy practices of such other sites. When you leave our site, we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by our website. 

Data security

We take every precaution to protect users’ information. Including an ISO 27001:2013 accredited CRM, firewalls, browser certification technology, encryption, limited access and use of passwords.

We use all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/the Internet.

If you share a device with others, we recommend that you do not select the “remember my details” function when that option is offered.

If you have any questions about the security at our website, you can contact the Director at Harper Evans Recruitment Ltd, Monks Brook House, 13-17 Hursley Road, Chandler’s Ford, SO53 2FW. Tel: 02380 173566

Changes to this privacy statement

We will update this privacy statement from time to time. We will post any changes to the statement with revision dates. If we make any material changes, we will notify you.

Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it, please contact: The Director at Harper Evans Recruitment Ltd, Monks Brook House, 13-17 Hursley Road, Chandler’s Ford, SO53 2FW. Tel: 02380 173566

You also have the right to raise concerns with the Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/make-a-complaint/, or any other relevant authority should your personal data be processed outside of the UK and you believe that your data protection rights have not been adhered to.